Sports Competition Manager
Reports to: Coronado Area Director
Location: Coronado Area Office, Tucson, AZ
Last Update: November 2020
Position Summary: This full-time, exempt position manages and executes sports competitions and local programs within the Coronado Area; assists with the recruitment, supervision and training of area participants; provides support to local programs to ensure high quality program implementation; and establishes school and community relationships to benefit athletes with intellectual disabilities.
Job Responsibilities: The following examples are intended only as illustrations of the duties of this position. The absence of specific statements of duties does not exclude these tasks from the position if the work is similar, related to or logical assignments of the position:
Outreach and Growth: SOAZ Programs to include: Unified Champion Schools, Athlete Leadership, Volunteers, Health Programs, Young Athletes, virtual programming through SOAZconnected, Special Events, Area Competitions and other program initiatives:
- Develop and execute an outreach plan to increase the number of athletes and partners participating through Unified Champion Schools, parks and recreation programs, group homes and adult day programs;
- Lead and focus on the development of core volunteer groups (i.e. Games Management Team (GMT) by recruiting volunteers and volunteer committees in conjunction with the Volunteer Coordinator;
- Meet annual goals for athlete & UCS growth, as well as, retention of current athletes, local programs & UCS schools;
- Provide ongoing support to school-based UCS programs as needed to ensure the successful delivery of services;
- Provide information, support, and direction to all participant inquiries from athletes, families, coaches and volunteers;
- Research and create relationships with organizations to further the pool of quality competition venues and volunteers;
- Assist with establishing new funding sources to support Coronado Area;
- Identify, develop, and maintain partnerships with service organizations to provide volunteer and funding opportunities.
- Ensure all attendees’ safety at events is of the highest priority and the participation experience is high quality;
- Ensure all Class A Volunteer (HOD, coach, chaperone) and athlete certifications are up to date prior to competition;
- Input all data entry for area/state competitions into Games Management System (GMS);
- Plan and manage area sports competitions (program logistics, event collateral, preparation of contracts, and acquisition of supplies and equipment, event evaluation, etc.) as outlined in the SOAZ Area Standards plan;
- Work closely with SOAZ departments for clear communication and expectations;
- Assemble and distribute informational packets for participants, coaches and GMT prior to competition;
- Support and assist in leading assigned elements of SOAZ State Competitions.
- Prepare all necessary reports and paperwork in a timely and legible fashion (i.e. purchase orders, credit card reconciliation, staff reports, entry forms, grant reports, in-kind donation tracking, etc.);
- Prepare regular athlete and volunteer certification reports for delegations;
Assist with development of an area-specific annual budget of projected revenue, expenses, and tracking plan to ensure all programs are operating within approved budget;
- Assist with maintaining in-kind donation tracking for all programs & areas of oversight;
- Ensures compliance with Special Olympics guidelines, policies and standards, SOI General Rules, and adheres to SOI/SONA Risk Management polices/practices at all levels to protect SOAZ and prevent loss.
*must be passionate about Special Olympics Arizona
Screening: Must pass Criminal and National Sex Offender Registry background screening.
(Required for all staff)
Education: Bachelor’s degree preferred in recreation/sports/event management, nonprofit, or related field.
Experience: A minimum of three (3) years of volunteer management and/or supervisory leadership experience in a professional work setting. Previous experience working with Special Olympics and/or individuals with intellectual disabilities preferred
Knowledge: Basic computer applications, website management, data entry, Microsoft Office proficient. Experience with Special Olympics Games Management System (GMS) preferred.
Skills: Strong organizational, ability to manage multiple projects and efficient time management, effective verbal and written communication skills, public speaking and customer service skills.
Physical Demands Include: Standing, walking, climbing ladders, squatting, lifting through full range (must be able to lift a min of 25 lbs), working in confined spaces, working in extremes of heat, cold and inclement weather as well as working at heights above 6′. Moderate to heavy physical demands, will be required to load and unload trucks, and to lift equipment and other competition supplies.
Transportation: Must have own reliable transportation, a valid AZ driver’s license, a good driving history, and fulfill assignments with reliability and punctuality,
Work Schedule: This position’s work schedule will be determined by the demands of the position and may include evenings, weekends, and some in-state travel.
NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.
Applications for this position will be accepted through November 30th.
Questions regarding this position should be directed to:
Part-Time Development Specialist
This is a part-time, non-exempt position responsible for working with the Development staff to assist in all fundraising activities.
- Perform administrative tasks associated with various fundraising campaigns related to special events, foundations, and corporate and individual giving under the guidance of the Development team
- Perform donor and prospective donor research as well as vendor research
- Work with event planning team on event logistics
- Prepare meeting packets and supporting documents for Development team members including pitch decks and letters of agreement for sponsors/donors
- Update tracking and reporting spreadsheets when necessary
- Work with admin team to prepare/print thank you letters to donors
- Management of the donor stewardship calendar for Development team members
- Call donors and respond on behalf of Development team members when necessary
- Copying/scanning/mailings and performing department errands
- Research the availability of grants from private and public sources
- Work with program staff to coordinate the evaluation and financial performance of grant-funded programs for grant reporting
- Write and submit grant proposals to foundations or funding agencies
- Manage grant submission calendar
- Process and input gifts received into Raiser’s Edge NXT Software
- Analyze donor data to identify prospects for increased giving capacity
- Analyze donor data for missed and upcoming recurring gifts
- Prepare all necessary reports and paperwork in a timely and legible fashion (i.e. grant reports, donation tracking, Raiser’s Edge dashboards, etc.).
- Ensure compliance with Special Olympics guidelines, policies, and standards, SOI General Rules, and adhere to SOI/SONA Risk Management policies/practices at all levels to protect SOAZ and prevent loss.
- Education: Bachelor’s degree preferred
- Experience: 1-3 years of professional experience in development, event planning, or related activities
- Knowledge: Knowledge of Raiser’s Edge or similar donor database a plus.
- Skills: Strong organizational and time management skills, including the ability to juggle multiple projects with competing priorities. Excellent verbal and written communication skills. Detail-oriented, self-motivated, and comfortable working in a collaborative team environment. Good customer service skills also required.
- Physical Demands Include: Standing, walking, climbing ladders, squatting, lifting through full range (must be able to lift of minimum of 25 lbs.)
- Transportation: Must have own reliable transportation, a valid AZ driver’s license, a good driving history, and fulfill assignments with reliability and punctuality,
- Work Schedule: This position’s work schedule will be determined by the demands of the position and is limited to a 20-hour workweek including evenings, weekends, and some in-state travel. Overtime must be previously authorized by the supervisor and will be paid whether approved or not. Unapproved overtime will result in disciplinary action up to and including termination.
Now taking applications for Summer & Spring 2020 Interns! Click each link to learn more and apply!
Special Olympics Arizona offers many opportunities to increase your knowledge of nonprofit, social services, event management, social inclusion, personal development, and professional skills. Your role with Special Olympics Arizona will be valuable, fulfilling, and rewarding as you will directly focus on empowering the over 180,000 Arizonans with intellectual disabilities to be healthy, productive, and respected members of society through Special Olympics Arizona’s year-round sports training, competitions, and support programs.
Summer Intern Program: June-September
Fall Intern Program: September-December